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ABSTRACT
Our society is dynamic and not
static. It is a living organism. The development of filing system has assisted
and greatly affected the keeping of record. It is against this background that
the research has chosen the topic” Impact of an effective filling system in an
organization” (A case study of Zartech Nigeria Limited, Ibadan).
The introductory aspect of this
research will highlight the effective filing system. It is expected that the
research work will consist the manager staff and readers in the proper manner
of keeping their records. Also it is aimed at analyzing the various steps to be
used in filing documents. However, in this course of this research, necessary
literature would be consulted and paragraph.
The project has been made to
examine the impact of effective filing system in an organization.
The
researcher elaborates ways through the administration of using sampling
techniques to respondents such as filing clerks.
The testing of hypotenuses was
duly carried out, as many revelations were made through the response of the
respondents.
Based on my research, some
conclusions were made which will hopefully improve to a great extent of the
“Impact of Effective Filing system in an organization”.
TABLE OF CONTENTS
TITLE
PAGE
TITLE
CERTIFICATION
DEDICATION
ACKNOWLEDGEMENTS
ABSTRACT
TABLE
OF CONTENTS
CHAPTER
ONE
1.0 INTRODUCTION
1. 1 HISTORICAL BACKGROUND
1.2 STATEMENT OF THE PROBLEM
1.3 RESEARCH PROBLEMS
1.4 HYPOTHESIS
1.5 SIGNIFICANCE OF THE STUDY
1.7 LIMITATION OF THE STUDY
1.8 DELIMITATION OF THE STUDY
1.9 DEFINATIONS OF THE TERMS
1.6 NEEDS OF THE STUDY
CHAPTER
TWO
2.0 LITERATION REVIEW
2.1 PURPOSE OF FILING
2.2 ESSENTIALS OF A GOOD FILING
2.3 FILING SYSTEM
2.4 METHODS OF FILING
2.5 METHODS OF CLASSIFICATION
2.6 INDEXING
2.7 FILING EQUIPEMENT
2.8 GENERAL RULES OF FILING
2.9 THE IMPACT OF EFFECTIVE FILING SYSTEM
CHAPTER
THREE
3.0 RESEARCH METHODOLOGY
3.1 RESEARCH DESIGN
3.2 STUDY POPULATION
3.3 SAMPLING TECHNIQUES
3.4 RESEARCH INSTRUMENT
3.5 VALIDITY AND RELIABILITY
CHAPTER
FOUR
4.0 INTERPRETATION OF ANALYSIS DATA
CHAPTER
FIVE
5.0 SUMMARY
5.1 FINDINGS
5.2 CONCLUSION
5.3 RECOMMENDATION
PROJECT QUESTIONNAIRE
RESEARCH QUESTION
CHAPTER ONE
1.0
INTRODUCTION
Business
organization in the world cannot survive without keeping its record without
proper record is essential for the continued existence and successful operation
of the organization. In today’s business, important decisions and policies are
based upon the availability and up-to-date information through proper and
effective filing of documents.
The risks are too great for the
executive decisions to be based upon hear-say or rumors therefore, a business
man cannot hope to remain in a field that is competitive without a
comprehensive and sufficient information system.
A sole business has little need for
filing as the information is either booked or recorded in his mind. However, as
the business grows into partnership into public limited company, there will be
increase on the volume of paper. The modern office is defined with various documents
in forms of letter, sales of bulletin orders, way bills, wages record, delivery
note, remittance, cheque, statements of account, or received from credited
customers and governments’ agencies. Most of these records may be requiring in
future for references.
If these records are not properly
kept, it may be difficult to get them when they are needed for any action.
As every organization received and
sent out great deals of correspondence every day, these documents are kept
where they can be in the future through the process of filing. Communities of
modern days rely greatly on filing. It
is important for business, social clubs or activities government.
Filing is the activity relating to
the organization and which are kept for future purpose. They are predicted for
the continued and successful operations of firms. The keepings of file are
memory of an organization. It is followed by terms, which bore an important
filing, find it impossible to continue operating. More so, an organization that
overlooked the importance of filing system will disorganize and get crumble for
example, developed countries like USA, UK, to mention just few of them could
attach their development to onward improvement upon what has been achieve in
times past rough ages by being able to handle the kings and scribes,
applications of machine and equipment data management and improvements on them.
It is therefore imperative
for any organization to take a very good care of its record by grouping them as
they are produced daily, weekly, and monthly and so on, into different
categories according to the needs of their preservation.
As a result of the above,
the sufficient of running of an office depends widely in the existence of a
good and effective filing system manned by competent staff and aided by s good
indexing system through the use of files.
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___________________________________________________________________________
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