INFORMATION SYSTEM FOR A SECONDARY SCHOOL IN NIGERIA (A CASE STUDY ON CHSA)

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ABSTRACT

School Management System (SMS) is a Computer-Based Information System (CBIS) that attempts to consolidate all departments and operations of Comprehensive High School, Ayetoro (CHSA) into a single computer system that services each department’s specific needs. SMS is a convergence of people, hardware and software into an efficient and service delivery system that increases the productivity of the school.

Based on the author’s own preliminary research among major schools (primary and secondary) in Nigeria in June 2012, it was discovered that various problems are associated with manual processing, administration and management of schools.

During the author’s own preliminary research, it was found out that the existing system employed a file system of storing data and manual retrieval of information. However, the existing mode of operation was inefficient and less productive.


The developed information system for school management automates all operations performed by the administrators (Bursar, Registrar, Vice-principal and Principal) of CHSA, thereby improving productivity and workflow.


TABLE OF CONTENTS

Abstract
Notation

CHAPTER ONE: INTRODUCTION
1.1 Introduction
1.2 Methodology
1.3 Arrangement of Work

CHAPTER TWO: LITERATURE REVIEW
2.1 Introduction
2.2 Case Study: Comprehensive High School, Ayetoro (CHSA)
2.3 Review of Existing System
2.4 Review of Related Findings
2.5 Proposed System Architecture

CHAPTER THREE: SYSTEM ANALYSIS AND DESIGN
3.1 Analysis of the Proposed System
3.1.1 Entity-Relationship Model of the Proposed System
3.1.2 Entity- Life Histories
3.1.3 Use Case Modeling
3.1.4 System Use Cases
3.2       System Design
3.2.1    Database Design
3.2.2    Architectural Design
3.3. Interface Design (Input/Output)
3.3.1 Input Design
3.3.2 Output Design

CHAPTER FOUR: SYSTEM IMPLEMENTATION AND TESTING
4.1 System Implementation
4.1.1 Step Requirements Elicitation
4.1.2 Project Specification
4.1.3 System Implementation
4.1.4 System Testing
4.1.5 Deployment & Training
4.1.6 The Structured System Analysis and Design Methodology(SSADM Approach)
4.2 System Requirements
4.3 System Testing
4.3.1    Administrator: Registrar
4.3.2 Administrator: Bursar
4.3.3 Administrator: Principal

CHAPTER FIVE: SUMMARY AND CONLUSION
5.1 Conclusion and Summary
5.2 Recommendations
References

Appendix


CHAPTER ONE

1.1 INTRODUCTION
Ever since the advent of Computers in our society, a lot of criticisms have arisen on the danger it will pose on the society. Critics of this new technology express their fear on how this system will be displacing and replacing all human skills, therefore resulting to mass unemployment. However, further developments continue to prove the critics wrong as the invention continues to create additional jobs for those who identify themselves with the technology. Thus, computers are partners to human beings in any field of human endeavor.

In the last 15years, the school administration at Comprehensive High School, Ayetoro (CHSA) has changed from one that is highly administrative to one that is recognized as highly strategic and imperative to the overall success of the school. In this fast-moving world, the computer has served as an aid to decision-making, mostly because of its efficiency in terms of speed, accuracy, reliability, cost and security, among others. In the last 15 years, awareness has existed in people as it concerns the use of computers in planning areas of administrative activities. Schools have adopted the use of Management Information System (MIS) and Decision Support System (DSS) in their decision process which has advanced to Relational Database Management Systems.

School Management System (SMS) attempts to consolidate all department’s operations and functions of a school into a single computer system to increase efficiency and productivity.

Based on the author’s own preliminary research among major schools (primary and secondary) in Nigeria in June 2012, it was discovered that various problems are associated with manual processing, administration and management of schools. These problems are:

1.            Inefficient account monitoring system which gives room to fraudulent activities.

2.              Inconsistent records due to manual file management system.

3.            Delay in information retrieval as data are manually stored and processed.


4.            Manual processing of student registration and results which constitute a monumental waste of time; this time could be used productively.
5.            Low optimization of time, since virtually all operations are executed manually.

6.            Overall down time in compiling student results due to manual processes.

7.            Lack of information flow across the entire system administrators (bursar, registrar, vice-principals and principal)

The aim of this thesis is to design and implement an information system that will assist CHSA administration.

The objectives are to:

1.             Automate student registration process.

2.            Implement an embedded online transaction system for school fees and other income.

3.             Implement result automation and analysis system.

4.             Integrate an effective security and role management.

5.            Increase the productivity of the school through improved efficiency and low maintenance cost.

This thesis focuses on the management and administration of schools using Comprehensive High School, Ayetoro (CHSA) as a case study.

1.2 METHODOLOGY

The methodology employed in this thesis is the Structured System Analysis and Design Methodology (SSADM).

The technology/software to be used is:

1.            C#.NET Programming Language

2.            Microsoft Visual Studio 2010

3.            Microsoft Structured Query Language (SQL) Server 2008

4.            NET Framework 4.0


5.            Windows Installer 4.1


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