INFORMATION RESOURCE MANAGEMENT IN THE MINISTRY OF PETROLEUM RESOURCES, ABUJA, NIGERIA


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TABLE OF CONTENT

Title Page
Table of Contents
List of Abbreviations
Abstract

CHAPTER ONE: INTRODUCTION
1.1       Background to the Study
1.2       History of the Nigerian Petroleum Industry
1.3       Statement of the Problem
1.4       Research Questions
1.5       Objectives of the Study
1.6       Significance of the Study
1.7       Scope and Limitation
            Operational Definition of Terms
            References

CHAPTER TWO: REVIEW OF RELATED LITERATURE
2.1       Introduction
2.2       The Concept of Information Resources and Information Resource Management in Organizations
2.3       Data and Information Resource Creation and Generation in Public Organizations
2.4       Types of Information Resources Generated in Organizations
2.5       Electronic Information Resources in Organizations
2.6       Information Resource Acquisition, Processing, and Dissemination in Public Organizations
2.7       Information Organization, Storage and Retrieval Methods in Organizations
2.8       Methods and Mechanisms of Processing Information Resources in Public Organizations
2.9       Information Management in Public Organizations
2.10     Protection, Security and Preservation of Information Resources in public organization
2.11     How Information Resources are Used by Managers
2.12     Personnel/Officers Involved in IRM in Public Organizations
2.13     Effects of Information and Communication Technology on Information Resource Management in Organizations
2.14     Factors Influencing Information Resource Management in Public Organizations
            References

CHAPTER THREE: RESEARCH METHODOLOGY
3.1       Introduction
3.2       Research Method Adopted
3.3       Population of the Study
3.4       Sample Size
3.5       Sampling Techniques
3.6       Instruments for Data Collection
3.7       Procedure for Data Collection
3.8       Data Presentation, Analysis and Presentation
            References

CHAPTER FOUR: DATA PRESENTATION AND ANALYSIS
4.1       Introduction
4.2       Types of Library/Information Centre Available in the MPR
4.3       Type of Information Resources Generated in the MPR
4.4       Methods Used to Generate Information Resources in the MPR
4.5       Equipments Available for Information Resource Processing in the MPR
4.6       Assessment of How Information Resources input/Processed, storage, Retrieved and Dissemination in the MPR
4.6.1    Technologies Used to Input Information Resources in the MP
4.6.2    Technologies Used for Storing Information Resources in the MPR
4.6.3    Technologies Used for Retrieving Information Resources in the MPR
4.6.4    Methods Used for Dissemination of Information Resources in the MPR
4.7       Effects of ICT on Information Resource Management in the MPR
4.8       Assessment of How the Use of ICT on Information Resource Management Enhanced Staff Activities and Productivity in the MPR
4.9       Types of ICT Facilities Available for IRM in the MPR
4.10     Assessment of Personnel/Officers involved in IRM in MPR
4.10.1  Categories/Qualification of Personnel/Officers Involved in IRM in MPR
4.10.2  Adequacy of the Personnel/Officers Involved in IRM in the MPR
4.10.3  Training and Development Programmes for Personnel/Officers Involved in IRM in the MPR
4.11     Facilities Used for the Protection, Security and Preservation of IR in MPR
4.11.1  Facilities Used for the Protection of IR in the MPR
4.11.2  Facilities Used for the Security of IR in the MPR
4.11.3  Facilities Used for the Preservation of IR in the MPR
4.12     Factors Militating Against Effective Information Resource Management in the MPR
4.13     Factors Suggested to Improve Information Resource Management in the MPR
References

CHAPTER FIVE: SUMMARY, CONCLUSION, RECOMMENDATIONS AND SUGGESTION FOR FURTHER RESEARCH
5.1       Introduction
5.2       Summary of the Study
5.3       Summary of Finding
5.4       Conclusion
5.5       Recommendations
5.6       Suggestions for further research
            Appendices



ABSTRACT

Human efforts towards attaining goals depends highly on effective communication, and the major ingredient that makes communication possible is information. Information is an important resource for individual growth and survival. The progress of modern societies as well as individuals depends a great deal upon the provision of the right kind of information, in the right form and at the right time. Information is needed to be able to take a right decision and also reduce uncertainty. If information is this valuable, it must be put to proper use, that is, made available to people or group of people who need it, after managing it properly. This study examined information resource management in the Ministry of Petroleum Resources, Abuja with particular emphasis on how the information resources were generated/sourced; acquired; processed, used; as well as the strategies used for the protection, security and preservation of the information resources. Also, factors that militated against effective information resource management were examined, as well as the effects of ICT on Information Resource Management. The population of the study was the entire staff of the Ministry of Petroleum Resources, numbering eight hundred from the top management staff down to the middle/junior executive staff. A sampled population was taken from the larger population for the study using Morgan (1970) table for determination of accurate sample size from a given population. The research method adopted was the survey method, with an instrument of the questionnaire. The questionnaire was designed by the researcher in sections corresponding to the major area of information resource management. Two hundred and sixty copies of the questionnaire were administered to the sample size randomly selected. About two hundred and fifty copies of the questionnaire received a positive response and were collected back for data analysis. The raw data scores were analyzed in percentages using the Statistical Package for Social Science (SPSS). It was reported descriptively on tables and also graphically illustrated. The data analysis was designed in such a way that every research question was addressed by using raw scores and their equivalent percentages. The study found out that information resources were not effectively managed in the MPR, based on the following factors: lack of training and workshops, lack of seminars and conferences on information resource management, lack of enough computer personnel to manage the technologies (ICT) available, and lack of adequate knowledge on the use of ICT by most of the staff of the MPR. The study also revealed that the demand for and use of ICT for information work was high, especially for processing information by management staff and information officers in the MPR. However, among all the ICT available at the MPR, the computer, telephone/telecommunications, and files/folders were the most used compared to others. The study also revealed that there was inadequacy of the new information technology (ICT) in most departments of the MPR, and also the absence of a standard electronic library and information centre, which suggested the absence of proper management of information resources. Based on these findings, the researcher recommended that, more ICT equipment and facilities should be provided at the MPR. Also, staff of the MPR should be trained regularly on Information Resource Management. Furthermore, a standard e-library and information centre should be put in place to manage printed and electronic information resources properly. It was also recommended that candidates should possess ICT knowledge before they can be employed into the organization. In conclusion, the researcher suggested further research in similar organizations like the Petroleum Technology Development Fund (PTDF), Tertiary Education Trust Fund (TETFUND), Petroleum Equalization Fund (PEF), Petroleum Training Institute (PTI), Department of Petroleum Resources (DPR) and Petroleum Product Prizing Regulatory Agency (PPPRA), in order to add to knowledge.




CHAPTER ONE

INTRODUCTION

1.1              Background to the study

This study is on “Information Resource Management in the Ministry of Petroleum

Resources, Abuja”. Information is very complex and difficult, as evident in the various definitions and attributes of the concept. Notwithstanding the fact that information is as old as man, and that it affects and is affected by all aspects of human activities, no consensual definition of the word exists in the literature. Available definitions reflect the emphasis and perhaps prejudice of their proponents. Information is a multi-disciplinary concept, it is against this background that Eliss (1999:2) observes that the data processing manager might conceive it in terms of data, the record manager in terms of records and report, the librarian or information scientists in terms of documents or materials and the rural people in terms of message. The foregoing, according to Ajewole (2001:216), had led to the categorization of information definition into three (3) strands. The first is the scientific and technical information (STI). This is within the domain of scientific and technological communities. The second strand is socio-cultural; in this context, information is viewed as knowledge which is transferable in the conduct of various activities. In the final strand, information is perceived as a basic resource and an indispensable and irreplaceable link between a variety of activities, intellectual and material, in the service of society, institutions and individuals. However, within each of these strands, there is no consensual definition of the concept.

Information is the resources which allows us to change and improve the society, we live in, it unfolds man physically, mentally, socially, politically and spiritually. It is a resource for the acquisition of power, it can be used in making national decisions by....


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